This position is necessary to provide and organize the music for performances, and to keep track of the orchestra’s music collection, complete with all parts and scores.
The Orchestra librarian must purchase or rent music when needed, take or send shipments of music, make sure music is in acceptable condition, and ensure that copyright laws are being followed. The librarian must also edit, proofread, distribute, and annotate parts. He/she works with the music director and orchestra soloists to prepare music according to their preferences, in addition to providing legible parts to musicians in advance for rehearsals. The librarian is also responsible for cataloguing and filing the library, maintaining an up-to-date inventory, and ensuring the return of all borrowed music.
Administrative duties are as follows:
- Processing payments for music and supplies
- Reporting all music performed at concerts to ASCAP, BMI, and/or SESAC for licensing, and paying their annual fees
- Projecting repertoire expenses for budgeting
- Keeping orchestra performance records
- Providing program lists and instrumentation needs to staff when requested
- Preparing concert time sheets
- Researching costs for required music purchases
- Preparing music for auditions
- Working with artistic staff to acquire and prepare scores for performances
More symphony staff job descriptions are to come!
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