The Orchestra Personnel Manager administers all personnel of the orchestra. This means that he/she applies the master contract, prepares and maintains payroll and other records, schedule musicians, hires substitute/extra musicians, and coordinates auditions. The Personnel Manager is the liaison between the conductor and musicians; the administrative staff and musicians; and the management and musicians’ union. See specific tasks and duties after the jump!
Specific tasks/duties required by the Orchestra Personnel Manager include:
- Keeping a list of extra/substitute musicians on hand for hire if necessary
- Making sure the librarian has prepared music for performers appropriately
- Keeping the conductor informed of rehearsal time
- Keeping record of complaints, tardiness, inappropriate behavior by orchestra personnel
- Ensuring personnel compliance with the master agreement/contract
- Recommending, drafting, and preparing schedules for executive director, music director, and musicians
- Ensuring accurate payrolls and recording any variations (such as extra services, doubling, overtime, small ensemble payments)
- Collecting signatures from staff and personnel, confirm timely distribution for payment, and fix discrepancies with Finance Director
- Monitoring recording sessions
- Assisting Executive Director with preparing annual music contracts
- Organizing potential musician auditions; establish candidate requirements, inform candidates of audition details, schedule auditions, greet candidates and run actual auditions
This managing position must require great personal skills, considering its great demand for personal correspondence. I hope this information is useful!
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